Invoices for cafés and eateries

A café or eatery sells in a way all of its own: customers order several items, stay a while, and pay once for the whole table. The invoice has to gather many items onto one sheet and appear the moment they ask for the bill.

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Where it gets awkward when totalling the bill

  • A customer orders several items and stays a while, so one gets missed when adding up
  • Items have different prices and different quantities, which makes errors likelier
  • Several tables ask for the bill at the same moment
  • Handwritten bills are hard to read and customers query them

Gather the items on one sheet, with the total calculated

Each item is a row with a quantity and a unit price; line totals and the grand total work themselves out as soon as you change a quantity. At the end of the sitting, gather the whole table onto one invoice and print it, with no adding up in your head.

What is PrintInvoice for?

PrintInvoice helps you create, print and save sales-invoice PDFs for customers or your records. A self-created PDF is not automatically a tax-authority-coded e-invoice; use a licensed provider when your transaction requires that type of document.

Try it before you commit

You can start without an account and create up to 10 free invoices per month on the current plan. Check the details, total and print preview before sending or printing for a customer.

Why it helps

  • Gather every item for a whole table onto one invoice
  • The total is calculated, so nothing is missed when the place is busy
  • The printed invoice is legible, unlike handwriting
  • Add an item as another row instead of starting over

Features

  • Add items row by row

    Each item is a row with a quantity and unit price, added or removed on screen.

  • Automatic totals

    Change a quantity and the line totals and grand total update immediately, with no re-adding.

  • A one-page invoice

    Laid out for A4, so what prints is ready to use with no cutting or taping.

  • Works on a phone

    Open it in a browser on a phone or tablet while standing at the counter.

Who it is for

  • Gathering each item and quantity for one table when guests ask for the bill
  • Keeping takeaway orders distinct from dine-in orders in the notes
  • Reconciling printed invoices against the sales shift at the end of the day

Checklist before sending

  • Record every item and quantity for the same table
  • Check added or cancelled items before totalling the bill
  • Mark takeaway and dine-in orders in the notes
  • Reconcile the total against cash or card payment
  • Print or save the PDF after the customer confirms

Frequently asked questions

A customer orders many items, how do I avoid missing one?

Record each item as its own row as the customer orders it, and let the total be calculated. That beats adding up in your head, because you can check each row against what they ordered, and adding an item later is just another row.

Does it work on a phone?

Yes. The page runs in a browser, so it opens on a phone or tablet, which is handy when you are standing at the counter. When you print, choose a printer connected to that device.

Does a small café need invoices?

Not for every sale, and it also depends on the rules that apply to your line of business. But an invoice helps you reconcile the takings at the end of the day and gives the customer a basis if they need one. Ask your accountant about your specific case.

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